In my last blog we looked at business continuity plans and how the current pandemic has flagged up to many of us the need for this essential back up to be in place.
Business owners are busy people and from the initial days of setting up, there is constantly a long list of ‘to-do’s that need to be done. Unfortunately, it’s common place for the business continuity plan to stay on that list… that is, until it’s needed.
Of course, it’s not just a situation like a global shutdown that needs a back-up plan.
Thinking back to a time that we used to class as normality, did you ever think about what procedures you had in place should you be unable to work?
Those days when you were feeling under the weather but needed to carry on regardless because if you didn’t get the work done, it simply wouldn’t get done. Or, perhaps you needed to attend something unexpected where you had to just simply stop what you were doing, down tools and go (a sick child, an emergency call out for example). There is also that commonplace frustration of when technology fails you, leaving you unable to work. We all know what that’s like, when there’s a deadline looming over our heads.
Having a contingency plan gives you confidence. It gives you structure in your business and a procedure to follow when the unforeseen and sometimes unfortunate events occur.
One solution may be to have a trusted resource that knows the ins and outs of your business, who can help you should you need to hand over the reins. It may only require someone to simply keep an eye on your emails or take telephone messages, rearrange appointments or respond to social media interaction in your absence. But what a weight off your mind?
You would also need a plan for longer periods of time when you are unable to work. Wouldn’t it be lovely if you could take a holiday and actually switch off? Okay, so it’s not exactly a contingency plan as holidays are usually pre planned, but it’s important to include in your plan what you can do to take time out.
Do you have business policies and procedures in place? A go to manual that you can hand to someone which documents how to perform certain duties, where to find specific files etc. If you don’t have time to train someone on things that need to be done, could this be part of your contingency solution?
There’s a lot to think about when it comes to developing your back up plan, which is why a lot of business owners keep dropping it to the bottom of their to-do list… where it stays.
Would you benefit from a little help in getting your BCP (Business Continuity Plan) in place? Need a place to start with it all and a little push to get it into action, then contact me! Let’s get this off your schedule. Let’s get it implemented and ready in the event of requirement.
It doesn’t have to be as overwhelming as you think. Some time spent investing in your fall-back options, is time well spent.
Until next time…
Stay safe, stay alert, stay healthy.